Follow a material request through ordering, delivery and receipt.
Site teams raise material requests with specifications, quantities and required dates. Purchasing prepares orders and follows supplier deliveries; warehouse staff record actual receipts so the supervisor can check shortages against the planned work. When the site runs late or early, the need-by date changes and supply partners are told the new date.
- PO-024Purchase order
- GR-0168 t received
- WO-018Material hold
| Tranche | Date | Status |
|---|---|---|
| 01 · 8 t | 05 Nov | Received |
| 02 · 4 t | 12 Nov | To confirm |
Illustrative delivery schedule · warehouse receipt is the source record.
- Used by
- Buyer · Procurement manager · Warehouse officer · Site supervisor
- Input records
- Material demand, required dates, quotations and purchase terms
- Results
- Approved purchase orders, deliveries, receipts and variances, partner notices of new need-by dates
Process
How the work moves in ACMS
- 1
Raise the demand
Identify material, specification, quantity, destination and required date from the planned work.
- 2
Prepare and approve the order
Compare quotations and prepare the purchase order. Approval follows the organization’s responsibilities and limits.
- 3
Follow the delivery
Check the confirmed delivery date against the work need. Notify the responsible planner when the supplier changes the date.
- 4
Receive and reconcile
Count received quantities, record inspections and compare receipt and invoice evidence with the purchase order.
On site
When something goes wrong
What happens
The truck arrives with 8 tonnes against a 12-tonne order.
How it is handled in ACMS
The warehouse records the actual receipt and any quality issue. Purchasing confirms the remaining delivery. The site supervisor checks whether the available quantity is enough for the planned work.
Linked records
- WBS 02.03
- PR-042
- PO-024
- GR-016
- supplier invoice
Preparing a demo
What to bring
A material request, purchase order, supplier delivery confirmation and receipt. Include a partial delivery to review how the remaining quantity is tracked.
Book a demoIs receiving the same as accepting the material?
No. Quantity received and inspection or acceptance status must be distinguished. Required checks depend on the material and the agreed process.
What happens if the delivery date changes?
Keep the supplier’s confirmed change with its source. Review the linked demand and work package before adjusting the construction plan.
Book a demo with your own project data
Send us a sample schedule, work order or payment file. The demo walks through that process in ACMS with your team.