Budget, commitments, certified work and cash, each recorded separately.
Finance compares the approved budget with purchase orders, subcontracts and incurred costs. QS and accounting follow certified quantities through payment applications, invoices and receipts; cash forecasts show expected dates separately from actual transactions.
| Budget | Committed | Paid |
|---|---|---|
| 38.0 | 28.6 | 13.4 |
Illustrative cost budget · distinct from the 42 bn contract value.
- Used by
- Business owner · Finance manager · QS · Project accountant
- Input records
- Budget, contracts, purchase orders, claims, invoices and receipts
- Results
- Cost variance, payment status, receivables and cash forecast
Process
How the work moves in ACMS
- 1
Establish the budget
Link the awarded scope and approved cost plan. Record the version used for later comparisons.
- 2
Track obligations
Purchase orders, subcontracts and approved changes show committed outflow before payment occurs.
- 3
Reconcile the claim
Follow certified value through invoicing and collection. Inspect missing supporting documents and retainage conditions.
- 4
Review the cash plan
Compare expected receipts with payments by period. Include the opening cash position when assessing funding needs.
On site
When something goes wrong
What happens
A claim is certified, but the cash has not arrived.
How it is handled in ACMS
QS checks the claim and required attachments. Accounting checks the invoice, payment terms and receipt records. Finance confirms the collection date before updating the forecast.
Linked records
- QA-018
- claim IPC-006
- invoice INV-021
- receipt RC-009
Preparing a demo
What to bring
The project budget, a purchase order or subcontract, a payment application and its invoices and receipts. Identify the reporting date and currency.
Book a demoIs forecast margin posted profit?
No. A forecast is a management view with assumptions and a data date. It does not create a journal entry or replace statutory accounting.
Does ACMS replace our accounting software?
The operational project records and the statutory ledger have separate responsibilities. The accounting integration, mapping and reconciliation are defined for each implementation.
Book a demo with your own project data
Send us a sample schedule, work order or payment file. The demo walks through that process in ACMS with your team.